Then in three weeks somebody loses their manual and asks for it again. In the spring, somebody who did Level I two years ago wants to come back for Level II, and you go looking for their record.
Your teaching has no home
Everything you give a student exists somewhere different.
The manual is a PDF in a folder. The practice log is a template you email. The recorded talk from last winter is an unlisted video with the link buried in a message thread. The certificate is a file you make from scratch each time. The record of who trained with you is a spreadsheet, and it's the only copy.
None of this is disorganised. It's what happens when your tools are a mail app, a documents folder and your memory. It works right up until you're teaching three levels.
What a course platform for Reiki teachers has to get right
You already teach in three parts. Level I, Level II and Master are three sets of material, three groups of people, three points in somebody's training. Software that fits you is software shaped like that.
So: one level, one course. Level I is a course. Level II is a course. Master is a course. Everything you hand out sits inside the level it belongs to, and everyone who has taken that level is listed under it. Somebody coming back next year is given the next one, and the material they already have stays exactly where it is. Nobody gets emailed anything twice.
Worth knowing the size of the job first. Setting up one level takes an evening or two: uploading the manual, writing three or four lesson pages, switching the certificate on. This isn't a marketing suite and it won't find you students. It holds the material, the people and the paperwork between them. That's all it does.
What it costs to leave it alone
The lost afternoons add up to about a day a month once three levels are running.
The part that does more damage is quieter. The Level II you've taught in person eleven times still isn't written down anywhere, because writing it down means an evening of admin you don't want. The person who asks whether they can start with you from two counties away gets told you'll let them know. The spreadsheet survives on one laptop, and you have thought about that more than once and then not done anything about it, because the fix is another afternoon.
Nothing here is a crisis. That is exactly why it stays.
The three things you can actually do about it
Worth being straight about the whole field, not just our corner of it.
Carry on by hand. It costs nothing and it's genuinely fine for one level taught twice a year. If that's you, stop reading, you don't have a software problem. It stops being fine at about the point where you can't answer "who is still outstanding on their case studies" without opening three things.
A platform built for people who sell online. The big names you've heard of are capable, and plenty of people are right to be on them. They were built for someone whose whole business is selling: launches, funnels, ad tracking. If that's your business too, they're the correct answer. If it isn't, you're renting a marketing department to store nine PDFs.
Something smaller, built for teaching rather than launching. That's us. What follows is only about ours, because it's the only one we can show you screens of. Justine Lette, who runs Hypnosis New Zealand, moved to us after paying over $100 a month for a platform she used a fraction of, and she's the only creator we have on the record so far.
Your material goes in roughly as it stands
A lesson can be a video, a piece of writing, an audio file, a PDF, a quiz, or a piece of work you mark. The manual you already wrote goes in as a PDF lesson. You're not rebuilding anything.
For a level you have only ever taught in person, there's an AI builder that writes a first draft from a description, which you then rewrite in your own words. It's a draft. It gets you off a blank page and no further.
While we're on descriptions, an opinion you didn't ask for: the word "modality" should be retired. Nobody outside the profession has ever been sure what it means, and it makes a Level I weekend sound like a dental procedure. Write the description the way you'd say it to somebody standing in your kitchen.
The in-person part stays in person. What moves is the paperwork around it.
The case studies and practice hours you ask for
Most teachers ask for something between the weekend and the certificate. Practice sessions logged, written reflections, a number of case studies before you'll sign anybody off. Those arrive as email attachments at all hours, and three months later you can't remember who is still outstanding.
An assignment lesson puts the submission and your feedback in one place, attached to the person who sent it. What is still waiting becomes a list rather than a feeling.
If you ask for daily practice, there are habit challenges with a check-in. Leave that switched off if you don't.
The certificate happens without you
A course can issue a certificate when a student completes it. You set that up once, per level, and then it runs on its own.
Whether a certificate is recognised anywhere is between you and your professional body, and software doesn't settle that either way. If you train under an organisation that issues its own, that carries on untouched. The manuals, the practice logs and the case studies are what eat your Tuesday evening anyway, and they all still land here.
Your training register, in one list
Who trained with you, at what level and when, stops being a spreadsheet you hope you still have.
Everyone you've taught sits in one list. Open anybody and you can see what they've been given, and change it. Somebody coming back for Level II is already there, with their Level I still attached to them. They log in and see your logo and your colours, too: nobody who has just spent a weekend with you should find a stranger's brand sitting over the material afterwards.
Who this is for, and who it isn't
If the whole thing has to sit under your own web address. You can point your own domain at your portal. What we do not offer is full white-label hosting, where every address a student sees is yours.
If you want software to replace the room, this isn't it. The attunements and the hands-on hours are why people come to you in person, and none of that moves onto a screen. Everything surrounding the weekend does.
If one booking or membership system is load-bearing. A booking tool, an accounts package, a register your association maintains: ask us before you move anything. Finding out the answer is no once everything is in is the worst possible time.
What it costs
$47 a month. One price, and no tier to work out.
That covers unlimited courses and products, up to 1,000 active students, hosted video with a terabyte of bandwidth a month, the AI course builder, the AI assistant with 1,500 messages a month, unlimited communities and chat. Certificates on completion and marked assignments are included rather than an upgrade. Extra video bandwidth is $10 per terabyte if you ever get near it, and a teacher running three levels a year will not.
If you sell your training through it, the money goes through your own Stripe account and arrives with you. We take none of it. The only deduction is Stripe's own 2.9% plus 30 cents, which everybody pays everywhere.
There is a 30-day money-back guarantee.
If you want to try it
There's a 30-day free trial and it doesn't ask for a card. Nothing happens automatically at the end of it.
Don't move three levels of training into it. Take Level I, put the manual and the practice log in as two lessons, switch the certificate on, and give it to the next person who books. You'll know inside a fortnight whether it's worth $47 a month to you.